September 15, 2003
8:00 a.m. at Trinity
| Present: | Dave C., Roy B., Baird B., Al G, Paula K., Marjorie L., Elaine W. |
| Minister: | Rev. Elizabeth “Kit” Ketcham |
| Guests: | Mavis C. by invitation to take minutes |
Dave opened the meeting at 8:00 a.m. Baird read an ingathering and lit the chalice.
Minutes of the 8/13 Board meeting were approved.
Minutes of the 9/14/03 Congregational meeting were approved.
The Board welcomed Kit. President Dave C. and Rev. Ketcham signed the contract for her to become our quarter-time minister.
There will be a meeting of quarter-time ministers in the PNWD immediately before the Leadership Council mtg (9/29). Kit will attend. Kit will stay with Ferriers for Leadership Council weekend and with Bill and Francie in Oct. Kit will send Mavis the title and description of next month’s sermon (done).
Committee on Ministry: Kit will choose two people to be on this committee before the next Board mtg.
Discussion of potlucks following Kit’s services. Kit would like that opportunity to be with people. It was decided to begin with the Oct 12 service. Marjorie offered to help coordinate potluck plans. Elaine can help with the November potluck.
Kit’s email is kitketcham@aol.com
New member recognition will be held on Oct 12 and in future will always be on dates when Kit preaches. Baird will put an item in the newsletter.
Need a letter to new members by the Dave (Bd pres) and Kit (minister).
In future will clarify roles for Kit and Al. Kit will also clarify her needs and preferred schedule for being contacted by us.
Calendar Discussion: Reminder to keep the online calendar updated. Had a request to have a paper calendar available on Sundays … good communication and P.R. Mavis and Nancy Snow (webperson) will discuss ways to get a paper copy of the online calendar for Sundays. Calendar discussions would be appropriate for the LC.
Leadership of committees: identify “heirs apparent” so they can get training and ease transitions.
Treasurer’s Report: Leah Michael will be the new bookkeeper. She charges $25/hour. We have budgeted $100/month, which should be adequate, according to Roy. Roy will coordinate the transition. A mini-audit has already been done. The amounts are as they should be. We may formalize a more complete audit at year end, perhaps by officers of the Board. Roy as treasurer is keeper of pledge cards and the official member list.
Attendance at services: Huge attendance at 9/14 service. 57 in the sanctuary and 2 adults and 9 children in CRE. It would be informative to keep a count. The membership representative will take a count.
Adult Programs: Paula received several responses from the survey. Poker is a “go”! Short-term discussion groups seem attractive. Ken M. is organizing movie night. Sarah R. might organize a short-term event. Kit might help. Revisit at next Board meeting after LC.
Policy on Contracting and staffing: deferred until next meeting
Disposition of Canvass suggestions: refer to the LC
For future gatherings/parties … note that the “Leap of Faith” music group from Shoreline is free in exchange for room and board.
Newspaper ads: $200 was approved for ads. Ads available from UUA. We need to decide who will manage this. Mavis will get some rate information from the papers.
CRE: Paula says they intend to have a flyer, but this may take a while to develop. Jeanette is working on a survey for kids. She is using the “We Believe” curriculum. The Board expressed appreciation to the CRE committee and Jeanette for the way the CRE program is coming together.
Next Board meeting: Monday, October 13, 9-11 am at Trinity
Meeting adjourned at 10:09 am